How to set passwords for Word and Excel files.

Microsoft Office Excel-en Microsoft Office-en

How to set passwords for Word and Excel files.

You can set passwords for your Word and Excel files by following the steps below.

  • After selecting "File" -> "Save As", select the destination.
  • Click on "Tools" in the lower right corner, then click on "General Options".
  • Set a "read-only password" or "write-only password" or both and click "OK".
  • When "Confirm Password" is displayed, re-enter the password you just set and click "OK.
  • Save file.

It is possible to set one read password and one write password.
You can set read and write passwords with different characters for each.

It is important to set passwords for important and sensitive files.

This article will explain in detail, with images, how to set passwords for Word and Excel files.

About read and write passwords.

The "read password" is the password required to open the file, and the "write password" is the password required to edit the file.

If you try to open a file with only a "read password" set, the password entry screen will appear and the file will open when the correct password is entered.
If the correct password is not entered, the file cannot be opened.

If you try to open a file with only a "write password" set, a password entry screen will appear, and if you enter the correct password, the file will be opened.
If the correct password is not entered, the file will be opened in a "read-only" state, with no writing or other editing allowed.

Files with only a "write password" can be opened as "read-only" without knowing the password, so you must set a "read password" if you do not want the contents of the file to be seen.

If both "Read Password" and "Write Password" are set, the password entry screen will appear twice.
If you enter the correct password for each, the file will be opened ready for editing.

How to set passwords for Word and Excel files.

The procedure for setting a password for a file is the same for both Word and Excel.

This article will be explained using the Word screen.

How to set passwords for Word and Excel files.
How to set passwords for Word and Excel files.

After opening the file for which you want to set a password, click on "File" in the upper right corner.

How to set passwords for Word and Excel files.
How to set passwords for Word and Excel files.

Once you click on "File," the Home screen opens.

Click on "Save As" in the menu on the left.

How to set passwords for Word and Excel files.
How to set passwords for Word and Excel files.

After clicking "Save As," a screen will open to select a location to save the file.

Once you have selected a destination there, a window will open that says "Save As.

Click on "Tools (L)" in the lower right corner of that window.

After clicking on that "Tools (L)," the menu will expand downward.

Click on "General Options (G)" that appears in that menu.

How to set passwords for Word and Excel files.
How to set passwords for Word and Excel files.

After clicking on "General Options (G)," a window labeled "General Options" will open.

Enter the "read password" or "write password" or both in it.

The "read password" and "write password" can be different passwords.
Read password] is the password to open the file.
The "write password" is for editing the file.
If you set both, you will be asked for the password twice when opening the file.
The "read password" is given to those who are allowed to read only, and both the "read password" and "write password" are given to those who are allowed to edit as well, for example.

When you have finished entering your password, click "OK" in the lower right corner.

How to set passwords for Word and Excel files.
How to set passwords for Word and Excel files.

After clicking "OK," a password confirmation screen will open.

Re-enter the password you entered in the "General Options" section and click "OK" in the lower right corner.

If you have set both a "read password" and a "write password," you will be asked to re-enter both passwords.
Please enter each password correctly.

After correctly re-entering your password, click "OK" in the lower right corner.

How to set passwords for Word and Excel files.
How to set passwords for Word and Excel files.

After clicking "OK," you will be returned to the "Save As" window.

Click "Save" to save the file.

A password has now been set for the file.

Once you set a password for a file, you must save it.

How to open a Word or Excel file that has a password set.

How to open a Word or Excel file that has a password set.
How to open a Word or Excel file that has a password set.

When you try to open a file with a password set, a screen will appear asking you to enter the password.

If you have set both a "read password" and a "write password," you will be asked to enter both passwords.

After entering the passwords, click "OK.
If everything is OK, the file will be opened.

If you forget the password, the file cannot be opened.

How to remove the password setting.

To remove the password you have set, delete and save the password already entered.

How to open a Word or Excel file that has a password set.
How to open a Word or Excel file that has a password set.
  • After selecting "File" -> "Save As", select the destination.
  • Click on "Tools" in the lower right corner, then click on "General Options".
  • After the General Options are displayed, delete "Read Password" or "Write Password" or both, and click "OK".
  • Save the file.

If both read and write passwords are set, delete each.

This site is run by Japanese.
All the procedures explained on this site are compatible with Japanese Windows OS.
My translation and operational mistakes may have an unexpected negative effect on your computer.
Please use the site at your own risk.

I try to explain and translate as carefully as possible, but if there are any mistakes in my explanation or translation, please let me know in the comments.

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